VRBL: Suppliers

You can model information about suppliers.

You use the AccountingSupplierParty element to model the Supplier's information. This element contains the Party subelement, which you can use to define the supplier's information, such as:

  • Name and address of the supplier.
  • Tax Scheme ID
  • Tax IDs such as a VAT ID.

Elements

Use the AccountingSupplierParty element to model this information:

Name (Path)CardinalityDescription
Supplier's Identifier
Party Identification Group (Party/PartyIdentification)0..nA group to provide identifiers for the Supplier.
Supplier Identifier (Party/PartyIdentification/ID)1..1The Supplier's ID.
Scheme Identifier (Party/PartyIdentification/ID @schemeID)1..0The scheme to which the Supplier's ID belongs. If this is omitted, the Supplier Number scheme is used. If it is used, you must use a value from the list here.
Supplier's Trading Name
Party Name (Party/PartyName)0..1A group to hold the Seller trading name.
Supplier Trading Name (Party/PartyName/Name)1..1The trading name of the Seller.
Supplier's Postal Address
Supplier Postal Address Group (Party/PostalAddress)1..1Groups information about the Supplier's address.
Supplier Address Line 1 (Party/PostalAddress/StreetName)1..1The main address line or street name.
Supplier Address Line 2 (Party/PostalAddress/AdditionalStreetName)0..1The second address line.
Supplier City (Party/PostalAddress/CityName)1..1The common name of the city, town or village, where the Supplier's address is.
Supplier City Post Code (Party/PostalAddress/PostalZone)The identifier for an addressable group of properties according to the relevant postal service.
Supplier Country Subdivision (Party/PostalAddress/CountrySubentity)0..1The subdivision of a country. Such as a region, a county, a state, a province and so on.
Supplier Additional Address Line (Party/PostalAddress/AddressLine/Line)0..1Additional address line.
Supplier Country (Party/PostalAddress/Country/IdentificationCode)1..1The country code that represents the Supplier's country, per their address. You must use a code from the ISO3166-1:Alpha2 list.
Supplier's Tax Registration
Party Tax Scheme Group (Party/PartyTaxScheme)0..1A group of information about the Supplier's tax registration.
Supplier's Tax Registration Identifier (Party/PartyTaxScheme/CompanyID)1..1The Suppliers Tax ID that is used for identification
Supplier's Tax Scheme (Party/PartyTaxScheme/TaxScheme/ID)1..1They scheme to which the Supplier's Tax ID belongs. For example VAT.
Supplier's Legal Registration
Party Legal Entity (Party/PartyLegalEntity)0..1A group of information about the Supplier's legal registrations.
Supplier's Registered Name (Party/PartyLegalEntity/RegistrationName)1..1The full formal name by which the Seller is registered in the national registry of legal entities or as a Taxable person or otherwise trades as a person or persons.
Supplier's Legal Registration Identifier (Party/PartyLegalEntity/CompanyID)1..1An identifier issued by an official registrar that identifies the Seller as a legal entity or person.
Supplier's Contact Details
Supplier Contact Group (Party/Contact)0..1A group of the Supplier's contact information.
Supplier Contact Point (Party/Contact/Name)0..1A contact point for a legal entity or person.
Supplier Contact Telephone Number (Party/Contact/Telephone)0..1A phone number for the contact point.
Supplier Contact Email Address (Party/Contact/ElectronicMail)0..1An e-mail address for the contact point.
Supplier's Electronic Address
Supplier Electronic Address (Invoice/AccountingSupplierParty/Party/EndpointID)1..1The Supplier's electronic address ID
Supplier Electronic Address Identification Scheme Identifier (Invoice/AccountingSupplierParty/Party/EndpointID @schemeID)1..1The scheme to which the ID belongs

Country-Specific configurations

The following country specific variations exist:

TopicDescription
Italy: Supplier's Professional Register DetailsIn Italy, a supplier's details can be held in a Professional Register. You can add these details to your Documents.
Italy: Supplier's EORI NumberYou can include the Supplier's EORI number.
Italy: Supplier's Fiscal CodeYou can specify an Italian Supplier's Fiscal Code.
Italy: Supplier's Tax System CodeYou must specify the Supplier's Tax System Code.
Italy: Province for Supplier's BusinessYou can specify the State or Province for Italian Supplier's business.
Italy: Supplier's Base CapitalYou can specify the Supplier's registered base capital.
Italy: Supplier's Business Registration NumberYou can specify an Italian Supplier's REA number.
Italy: Supplier Sole ProprietorYou can indicate whether an Italian Supplier is a sole proprietor.
Italy: Supplier's Liquidation StatusYou can indicate a Supplier's liquidation status.
Italy: Supplier Natural PersonIf the Supplier is a person rather than a legal entity like a business, you must specify the person's details.
Italy: Supplier's Permanent Italian EstablishmentYou can specify the permanent address of a supplier who is not resident in Italy.
Italy: Supplier's Tax Representative's EORI NumberIf the Supplier's Tax Representative has an EORI number, you can specify it.
Italy: Supplier's Tax Representative's Fiscal CodeIf an Italian Supplier's Italian Tax Representative has a fiscal code, you can specify it.
Italy: Supplier's Tax Representative Natural PersonIf an Italian Supplier's Tax Representative is a person, you must specify their first and last names.
Italy: Supplier's Province or StateYou can specify an Italian supplier's province or state code.
TopicDescription
Malaysia B2G/B2B: Supplier ConfigurationOverview of Supplier related configurations.
Malaysia B2G/B2B: Supplier's Billing Reference NumberYou may want to specify a Supplier's internal reference number.
Malaysia B2G/B2B: Supplier's CertEX Authorization NumberAn Authorization Number for Certified Exporter (CertEX) indicates that the supplier is an certified exporter in Malaysia.
Malaysia B2G/B2B: Supplier's Standard Industrial Classification Code (MSIC)You musty specify an industrial classification code and descriptions for goods on Malaysian invoices.
Malaysia B2G/B2B: Supplier's Phone NumberYou must add the Supplier's phone number to your Malaysian Documents.

Example

<Invoice>
    <!-- code omitted for clarity -->
    <cac:AccountingSupplierParty>
        <cac:Party>
            <cac:PartyIdentification>
                <cbc:ID schemeID="0088">7300010000001</cbc:ID>
            </cac:PartyIdentification>
            <cac:PartyName>
                <cbc:Name>Supplier Trading Name Ltd.</cbc:Name> 
            </cac:PartyName>
            <cac:PostalAddress> 
                <cbc:StreetName>Main street 1</cbc:StreetName>
                <cbc:AdditionalStreetName>Postbox 123</cbc:AdditionalStreetName>
                <cbc:CityName>London</cbc:CityName>
                <cbc:PostalZone>GB 123 EW</cbc:PostalZone>
                <cbc:CountrySubentity>West London district</cbc:CountrySubentity>
                <cac:AddressLine>
                    <cbc:Line>Third address line</cbc:Line>
                </cac:AddressLine>
                <cac:Country>
                    <cbc:IdentificationCode>GB</cbc:IdentificationCode>  
                </cac:Country>
            </cac:PostalAddress>
            <cac:PartyTaxScheme> 
                <cbc:CompanyID>GB76576657</cbc:CompanyID>
                <cac:TaxScheme>
                    <cbc:ID>VAT</cbc:ID>  
                </cac:TaxScheme>
            </cac:PartyTaxScheme>
            <cac:PartyLegalEntity> 
                <cbc:RegistrationName>Supplier Official Name Ltd.</cbc:RegistrationName>  
                <cbc:CompanyID>GB983294</cbc:CompanyID>  
            </cac:PartyLegalEntity>
            <cac:Contact> 
                <cbc:Name>John Doe</cbc:Name>
                <cbc:Telephone>9384203984</cbc:Telephone>
                <cbc:ElectronicMail>[email protected]</cbc:ElectronicMail>
            </cac:Contact>
        </cac:Party>
    </cac:AccountingSupplierParty>
    <!-- code omitted for clarity -->
</Invoice>